Inbox Triage

Inbox Triage combines immediate Brain Drop processing with a report-only daily audit. New notes in Inbox/ and the configured intake folder are preserved as raw captures. HivemindOS creates a separate cleaned note, classifies it, adds structured tags and links to relevant notes that already exist, and routes the result to the appropriate part of the vault.

Tasks and reminders also become idempotent Work Board tasks. Ideas go to Ideas/, projects to Projects/, resources to Memory/Imported Sources/, and general notes to Memory/Brain Drops/. Ambiguous captures go to Intake/Review/ instead of being confidently misrouted. Processing receipts prevent duplicate notes and tasks when a capture is retried.

The original capture is never moved, edited, or deleted. Classification uses strong local signals first. Only ambiguous captures use the configured OpenAI route; if that route is unavailable or remains uncertain, the item goes to review.

The daily Inbox Triage report remains a separate, read-only audit. It uses only local heuristics and no network calls, and it ignores Brain Drop’s managed Processed/ and Review/ folders.

What the daily report contains

Every captured note gets a row with a proposed rail, a confidence level, and the reasons behind the call:

• Work Board task — actionable items (checkbox lists, to-do notes) that belong on the Work Board.
• Ideas folder — idea and strategy sketches worth keeping visible.
• Agent Memory — short durable facts, decisions, or preferences that belong in typed Shared Brain Memory.
• Syntho candidate — long-form source material (articles, transcripts) worth staging into the Synthesis pipeline. Inbox Triage only lists these; it never writes inside the Synthesis folder. You decide what gets staged.
• Needs review — anything ambiguous. Low-signal notes are flagged honestly instead of guessed at.

Reports live in the vault under Operations/Brain Services/Inbox Triage/, one Markdown report plus a JSON audit per day. Each report also marks which items are new since the previous report.

Where to find it

Open Brain → Brain Services → Overview. The Inbox Triage card shows the watched folders, the last report, and the service state, with buttons to run a report on demand or disable the service.

How it runs

Capture routes process immediately. The service also checks the inbox on its regular interval so notes written by native or manual vault paths are picked up and interrupted processing can retry safely.

After the configured report hour (20:00 by default), the daily report runs once and then stays quiet until tomorrow. If the vault has no capture folders, it does nothing at all.

Configuration is stored in the vault itself (Operations/Brain Services/Inbox Triage.md), so the toggle and report hour travel with the vault across synced machines. To force the service off on one machine regardless of the vault setting, set the environment variable HIVEMINDOS_INBOX_TRIAGE=0.